Data protection information for applicants at Mikrotron GmbH

(Status: December 2020)

 

according to Art. 13, 14, 21 of the General Data Protection Regulation (GDPR)

 

We are pleased that you are interested in us and that you have applied or are applying for a position in our company. In the following we would like to inform you about the processing of your personal data in connection with your application.

 

1. Who is responsible for data processing?

Mikrotron GmbH (hereinafter referred to as the Company)

Represented by Mr. Walter Denk and Mr. Peter Tix, Landshuter Str. 20-22, 85716 Unterschleissheim

Phone: +49-89-726342-00

e-mail: info[at]mikrotron.de

 

You can reach our data protection officer at

e-mail: datenschutz[at]mikrotron.de

 

2. Processing purposes and legal basis

We process your personal data, as far as it is necessary, to verify the establishment of an employment relationship. The legal basis for this is basically Art. 6 para. 1 lit. b DSGVO in conjunction with § 26 Bundesdatenschutzgesetz (BDSG).


We only collect personal data (in particular first name, surname, address, e-mail, job applied for, details from the application) from you that are necessary for the application process. In order to fully review your application, it is necessary that you also provide us with information about your previous professional career.


In the case of an online application, you enter this information independently into the online form; in any other application form, we record the information relevant from the application and scan the application documents if necessary.


In the context of your application, we will only use data that originates directly from you or a person authorized by you. In the course of the application process, further personal data may be collected from you personally, from generally accessible sources or from former employers and trainers. This may also include data that you provide online for the purpose of professional representation (e.g. in business networks). We do not carry out any further research about you, e.g. using online search engines.


Should we ask you for your gender in the application process in the form of the desired form of address, this is solely because we want to address you in the correct way. Your age or date of birth is required because some of our activities are subject to a legal minimum age.

 

2.1 Consent (Art. 6 para. 1 lit. a DSGVO)

If and insofar as you have given us your consent to process your data for specific purposes, for example to actively contact you in order to offer you further vacancies with us, the processing time will depend on the purpose of the consent given. Please note the information provided in connection with the declaration of consent.

 

2.2 Implementation of pre-contractual measures and fulfilment of contractual obligations (Art. 6 para. 1 lit. b DSGVO)

We process your personal data to carry out measures and activities within the scope of pre-contractual relations, in particular for contract negotiations.

 

2.3 Fulfilment of legal obligations (Art. 6 para. 1 lit. c DSGVO)

We process your personal data to the extent that this is legally required to fulfil commercial and tax law obligations to keep records or otherwise on the basis of legal norms. (e.g. according to the Money Laundering Act).

 

2.4 Protection of the legitimate interests of us or a third party (Art. 6 para. 1 lit. f DSGVO)

We process your personal data as far as this is necessary for the defense of asserted legal claims from the application procedure against us. The legitimate interest is, for example, a duty of proof in proceedings under the General Equal Treatment Act (AGG).

 

3. Categories of personal data that are processed by us and where they come from

We process the personal data that we receive from you in the context of your application. This is the data that you provide us with in the context of your application, in particular by transmitting your application documents and your details in job interviews. We also visit profiles of applicants on XING and LinkedIn or other professionally oriented social networks, if such exist. We do not visit profiles in private social networks.


It is also possible that we may receive data from recruiters to whom you have given your application documents and who you propose to us as candidates for a position.

 

4. Who receives your data?

Of course, your data will be treated confidentially and will only be made available to those persons in the company who are involved in the decision process regarding the hiring (e.g. department).


Furthermore, a transfer of the relevant data to third parties on the basis of legal regulations or contractual agreements is possible in each individual case. These can be contract processors, such as software providers or IT service providers. We have concluded a so-called contract processing agreement with these providers, which ensures that the data processing is carried out in a permissible manner.

 

5. Transfer of your data to a recipient in a third country or to an international organization

If we transfer personal data to service providers outside the European Economic Area (EEA), the transfer will only take place if the third country has been confirmed by the EU Commission as having an adequate level of data protection or if other appropriate data protection guarantees (e.g. binding internal company data protection regulations or EU standard contract clauses) are in place, unless there is a legal exception to the data protection level (Art. 49 DS-GVO), in particular your express consent under data protection law.

 

6. How long do we store your data?

We store your personal data for as long as it is necessary for the realization of the processing purposes and/or for the fulfillment of legal storage obligations.


If you have not been selected for the position for which you have applied, we will delete your data if you withdraw your application, six months after your application is withdrawn and, if we reject your application, six months after the date of rejection. In the event that an employment contract is concluded between you and us, your application documents will be included in the personnel file and stored at least for the duration of the employment relationship.


7. To what extent is there automated decision making in individual cases (including profiling)?

We do not use purely automated decision-making procedures in accordance with Article 22 DSGVO. Should we use these procedures in individual cases, we will inform you separately


8. Scope of your obligations to provide us with your data

An application with us is voluntary. It is necessary to provide us with your personal data regarding your previous professional and/or educational background, your qualifications, your skills and information about yourself and how you can be reached, so that we can find out whether you as an applicant and the position to be filled match and we can make a personnel selection. Without the provision of personal data by you as an applicant, it is naturally not possible to carry out a personnel selection and application process.


Consequently, failure to provide personal data simply means that you cannot be considered as a candidate for the job.

 

9. Rights of data subjects

At the above address and under certain conditions

  • to request information about your personal data processed by us in accordance with Art. 15 DSGVO. In particular, you may request information on the purposes of processing, the category of personal data, the categories of recipients to whom your data has been or will be disclosed, the planned storage period, the existence of a right of rectification, cancellation, restriction of processing or opposition, the existence of a right of appeal, the origin of your data, if not collected by us, as well as the existence of automated decision making including profiling and, if applicable, meaningful information on the details of the same;
    in accordance with Art. 16 DSGVO, to immediately demand the correction of incorrect or incomplete personal data stored by us;
  • pursuant to Art. 17 DSGVO to demand the deletion of your personal data stored with us, unless processing is necessary to exercise the right to freedom of expression and information, to fulfil a legal obligation, for reasons of public interest or to assert, exercise or defend legal claims;
  • pursuant to Art. 18 DSGVO, to demand the restriction of the processing of your personal data, insofar as the accuracy of the data is disputed by you, the processing is unlawful, but you refuse to delete it and we no longer require the data, but you require it for the assertion, exercise or defence of legal claims or you have lodged an objection to the processing pursuant to Art. 21 DSGVO;
  • in accordance with Art. 20 DSGVO, to receive your personal data that you have provided us with in a structured, common and machine-readable format or to request that it be transferred to another responsible party;
    in accordance with Art. 7 para. 3 DSGVO, to revoke your consent to us at any time. As a result, we may no longer continue to process the data which was based on this consent in the future.

 

If you wish to assert one of these rights, please contact us or our data protection officer, if applicable.

 

Information about your right of objection according to Art. 21 DSGVO

You have the right to object to the processing of personal data concerning you that is carried out on the basis of Art. 6 Par. 1 letter f DSGVO (data processing to safeguard legitimate interests) or Art. 6 Par. 1 letter e DSGVO (data processing for tasks in the public interest).


If you lodge an objection, we will no longer process your personal data, unless we can prove compelling reasons for processing that are worthy of protection and outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

 

Information about your right of withdrawal according to art. 7 para. 3 DSGVO

If we process your personal data for specific purposes on the basis of your consent, you have the right to revoke your consent at any time in accordance with Art. 7 Para. 3 DSGVO. After receipt of your revocation, we will stop processing your data for the purposes for which you have given us your consent. The legality of the processing before receipt of your revocation remains unaffected.


Please note that the revocation is only effective for the future. Processing that took place before the revocation is not affected.


Objection to processing for direct marketing purposes

In the case of data processing for direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purpose of such marketing, including profiling, insofar as it is connected with such direct marketing.


If you object to processing for the purposes of direct marketing, we will no longer process your personal data for those purposes.


The objection can be made without formality and should be addressed to

Microtron GmbH

Landshuter Str. 20, 85716 Unterschleissheim

Phone: +49-89-726342-00

e-mail: info[at]mikrotron.de

 

 

11. Your right of appeal to the competent supervisory authority

You have a right of appeal to the data protection supervisory authority if you believe that the processing of your data violates the DSGVO (Art. 77 DSGVO). The supervisory authority responsible for us is:

 

Bayerisches Landesamt für Datenschutzaufsicht, Promenade 18, 91522 Ansbach, Telefon: +49 (0) 981 180093-0, E-Mail: poststelle@lda.bayern.de


Änderung dieser Datenschutzhinweise

Wir überarbeiten diese Datenschutzhinweise bei Änderungen der Datenverarbeitung oder bei sonstigen Anlässen, die dies erforderlich machen. Die jeweils aktuelle Fassung finden Sie stets auf unserer Internetseite unter mikrotron.de/datenschutz.